Online QR code attendance apps automatically facilitate student’s registration and generation of student’s ID. This eases monitoring of students’ attendance. Class advisors spend less time in preparing the attendance report through the auto-generated app class attendance.
Some free QR codes for student attendance are time-saving and easier for data access since it’s done digitally. During the quarantine, physical meetings and conventional classrooms had been prohibited, and schools were under strict lockdown guidelines. Huge technological giants had to develop software that mitigated the education industry.
Numerous student evaluation and management processes have little if any, waiting time and a quick scan of a QR code ensures that users can access information regarding new safety protocols. Most QR code attendance apps are freely available on the internet.
Free QR Code Generation is Cost-Saving
Essentially, online QR code attendance app and software development is a green initiative that involves minimal use of paper. It is a cost-effective means of handling classwork. The only thing you print is the summary at the end of the coursework.COVID-19 negatively impacted the industry and production of stationery, especially paperwork, declined. Free QR code attendance tracking app was a silver bullet to environmental conservation.
Reduction of Friction and Increase Engagement
Most freely available online QR code software and apps helped streamline the necessary steps in the classroom interaction as checking in, sitting exams and picking study books from the library. Many of these services eliminated communication setbacks and human miscues. The use of online QR codes for most common interaction points and classroom engagements became a household tool making the teacher-learner interaction possible even in these difficult times.
QR Code Enabled Touch-free Capabilities
Online cloud-based QR code can hold vast amounts of data. Infact, most content related interactions may not even require an internet connection shortly. Soon, exams may cease from being administered via paper, and students may even quit carrying their IDs around. The pandemic forced people to rethink how to handle physical exchanges even between teachers and learners owing to the availability of a plethora of free QR code attendance tracking apps.
With the health and safety at the epicenter of all procedures, free online QR code softwareand app allowed access to information on the best education practices and learner environment protocols. Learners and teachers have to download a QR code attendance app and create a QR code that can be placed conspicuously on the classroom entrance.
Practical Benefits
Online QR code generation software and app technology are extremely standardized, customizable and easy to compartmentalize. Private education institutions can tailor-make online QR code apps to fit their needs. The apps give teachers the impetus to track crucial student data in real-time and gauge interest by analyzing individual students’ performance trends.
The rise of QR code apps use during the pandemic has not only increased the use of the technology per se’, but it has forced a certain level of adoption. QR code apps and software are universally recognizable, and their widespread use means an anticipated significant adoption.
Use of QR Codes for Exemplars
Teachers can create online QR apps and software codes for linking students to examples of quality work. That could be essentially PowerPoint or slide share for a class presentation. In some countries, tutors speaking different languages can administer lessons to students using an array of QR code attendance tracking apps.
Evaluation Using QR Code
Students check their responses by scanning the QR code after completing a test or an assignment. Teachers can visually confirm when students are checking their work and see how they’re doing. This helps track individual student learning providing an opportunity to enhance a student’s reflection based on the data collected by these apps.
Compiling Research
Some free QR code attendance tracking apps have students create codes linking items discovered doing research. An involved teacher may place these items in class wikis on a given topic or a classroom wall.
QR codes attached to a skeleton model or a dissected rabbit take students to vital directions or content
Distinguish Instruction
In scenarios when teachers may have a task or an essay to analyze, they can provide additional support with a link to a recitation or pre-constructed questions to get them right on track. In this instance, teachers can use the QR code app to help manage differentiation of the various strategies in the teaching best practices.
QR code attendance tracking app and software has been the fulcrum of the pandemic’s virtual study environment. This QR code attendance tool is crucial whenever required to fit a purpose. It helps create engagement in a lesson and manage the classroom.
Educational institutions find attendance tracking as one of the most important challenges in online learning. Thankfully, the development of technologies such as biometric authentication and online monitoring software has made it easier for teachers and school administration to keep track of their students’ class attendance. To ensure effective and efficient online learning, school attendance tracking is vital.
Online school attendance tracking does not only track attendance for students, but also provides many useful solutions to the teacher and administration staff. It saves them an ample amount of productive time.
Important Features of Online School Attendance Tracking That Make it Effective
Online attendance tracking systems are created with the objective of providing an efficient way for teachers to analyze student performance and progress. Researches show that when students participate in a class, their understanding and skills improve. Online tracking systems incorporate essential features that ensure student attendance and good performance.
Attendance Management
Online attendance is hard to track using manual means. That is why the use of a tracking system is important. There are three types of participation-tracking mechanisms that are involved in taking students participation, including:
Radio-Frequency Identification, which uses electromagnetic fields to automatically identify and track tags attached to students
Biometrics
Mobile apps
All these methods don’t need teacher’s involvement. Attendance tracking software not only tracks student participation. but also creates reports immediately.
Student Record
Managing school attendance records for a lot of students is stressful and time consuming. Attendance tracking systems securely stores records of performance and examination results. You can upload any aspect of the student’s education progress for easy access and draw conclusions when necessary.
Examination Record
Managing examination records is a big part of school management. With school attendance tracking, teachers can see how students perform in a clear and easy way. This is effective when it comes to grading the students at the end of the semester or course duration. Teachers can also load examination schedules on the tracking system for students to effectively plan and prepare for the exams.
SMS Alerts
You can easily let parents know everything about their child’s progress at school. With hectic schedules, no parent has time to attend lengthy PTA meetings. This is the reason why it is important to send the information of students directly to their parents. It saves time for both the parent and the teacher.
What Makes Online Attendance Tracking Efficient in Learning Institutions?
The effectiveness of educational institutions is not only in the professionalism but the relevance of the knowledge taught. Adopting student tracking software is an efficient way to ensure excellent delivery of learning materials and tracking student performance. The data provided by the systems is essential in providing insights to student problems and how they can be handled to ensure success.
Fast and better communication between parents and teachers
With online school attendance tracking, parents can stay informed on the daily activities their kids do in school. Parent/guardian and teacher communication is an essential aspect in any educational institution. Online attendance tracking captures all the local data of the students and sends it to the student information system instantly.
Comfort and time saving
It takes approximately 10 minutes to take manual class attendance. Those 10 minutes are wasted because there is nothing productive done by the students or the teacher. Such a scenario is where online attendance tracking comes in handy. The entire attendance checking process becomes effortless and will save plenty of time. Teachers can use biometrics or RFID to record attendance automatically, which is better than the manual process.
This saves a significant amount of time that teachers can use for focusing on students, while creating a better teaching and learning environment.
Simplifying Attendance Tracking Process
There are a many ways to track attendance. While most people prefer pen and paper, it can be unreliable without pre-printed barcodes for scanning. With the help of technology, teachers can streamline and improve attendance taking and reducing errors. Technology provides an easy way to take attendance, no matter where the lesson takes place. It allows you to automate attendance tracking by incorporating biometric, log in systems and RFID systems, which help teachers to evaluate student performances better.
Security and safety
A well implemented attendance system provides security to the daily operations and safety of the students. All the information about the student is securely stored in protected cloud servers. Manipulation of the cloud database students, parents or lecturers is impossible. There are multiple layers of security for the data to ensure the data is not lost or edited.
The push notification to parents or guardians informing them of their kids progress in school and absence helps maintain discipline and proper involvement in the education of their kids.
Support Reporting and Evaluation
With online school attendance tracking, the progress of students can be automatically generated and sent to the parents directly. You don’t have to worry about paperwork or tedious grading calculations. Once the report is generated, you can share it with the parents easily. This helps the teachers save a significant amount of time that would have been spent compiling, keying data and double checking for potential errors.
Improved student and teacher assessment
Attendance tracking gathers data across various schools and processes the data in an easy to read way for better understanding. Tracking of students’ progress online help teachers to ensure the education process works according to expectations. Modern tracking systems allow instructors to see how long learners are taking to understand a particular concept and how much progress the students make every week or semester. Teachers can analyze this data to understand which areas of the course cause the most struggle for specific students.
It also allows instructors to gauge whether there chosen studying program ensures excellent performance. If not, the assessment can provide insights to further improvements.
Technology in education helps keep student engaged
The young generation love technology. The generation of technological learners will be more than willing to use smartphones as part of the learning process. Modern online school attendance tracking is compatible with mobile phones and it can help you use the widespread use of technology in the education process.
For instance, you can make learning interactive and fun by using the right approach which goes beyond the use of textbooks, notebooks and pencils. You can introduce competitive questions and polls to keep students engaged. The ability to compare academic progress with other students allows teachers to introduce a competitive environment and make learners more engaged.
Schools can also take advantage of the use of smartphones to send smart alerts and mobile notification to students to help then keep up to date on important class events and information. In case of changes in the timetable the students can be easily informed and ensure they have a good class attendance record.
Students have different learning abilities and ways of understanding concepts. Some students have to spend a lot of time with a textbook while others can understand the concept during the lesson. School attendance tracking produces performance reports, which help teachers define an educational approach that is comfortable and works for different students. This kind of data is useful in creating adaptive learning programs and implementing competency-based education techniques (CBE).
CBE allows teachers to develop an individual-focused approach to learning. If a student requires to spend more time on a subject, a teacher can create a personalized learning plan.
Attendance tracking provides teachers with the ability to review data such as,
Students point average
Study progress of student
Progress of a particular learner based on attendance of various subjects
This allows instructors to quickly understand student’s performance and attendance behavior and come up with an effective way to ensure educational success.
Better discipline and grades
It is a proven case study that a well-monitored school attendance has better discipline and grades. This is because school attendance tracking incorporates parents to the educational life of their kids. The parents are well informed on their kid’s absenteeism and performance giving them an opportunity to over direction and discipline their kids. In addition, when students are aware that their attendance is being tracked live and communicated to their parents, they will avoid any kind of indiscipline. Better disciplined students produce better results.
The performance assessment also helps teachers to come up with a well thought-out approach that will make each and every student to understand the course better. And better understanding results in better grades.
Reduces attendance errors
Human error is inevitable when working on attendance reports. This might be costly especially when you want to use the student’s attendance record to look for funding. Online attendance tracking helps the school administration to reduce the errors in participation data and gives teachers peace of mind that their records are accurate.
Assist in meeting attendance goals
Built-in attendance reports can help you spot areas where need improvement in your course delivery method. For instance, if you notice certain class activities have low participation, you can determine the potential problems of the activity and how to improve. Consequently, this helps teachers to meet their course and attendance goals.
Flexibility and Suppleness
Attendance tracking systems are easily scalable, depending on the size of the educational institution. They are completely flexible and can be adjusted to the school requirement.
Conclusion
An education institution that generates a lot of student data should define effective ways of extracting useful insights from it. A good tracking system for absenteeism provides easy access to metrics like student’s attendance and performance on certain activities based on detailed data analysis. As a result, you get a clear view of student progress in the course and save time in the process. This has greatly improved the efficiency of education institutions and development of more flexible education programs.
Being a student is similar to having a full time job. You have to be at a certain lecture or place for a given period of time. Different learning institutions offer hybrid learning possibilities (a combination both online studies and face to face learning). Various institutions also offer E-learning platforms, mostly for students studying remotely. This is how things looked until last year, before the covid-19 outbreak that made online education a necessity.
With more and more students going for virtual learning, educators have had to get more creative to get material across to their students and conduct e-learning video sessions. However, it is a bit difficult to actually take attendance when holding an online class. This is where an attendance tracker comes in. Teachers can use attendance tracking software to plan course material, determine which student needs a make-up course and help to properly evaluate who’s attending classes diligently.
Below are some of the benefits of using a virtual attendance tracker app.
1. A Virtual Attendance Tracker Offers Comfort and time saving
It is no secret that it will take about 10 minutes to actually track attendance virtually. Those 10 minutes are neither productive for the student nor the teacher. This is one benefit of using a virtual attendance tracker, which will take attendance for students without wasting any time. The attendance tracker app will make the process effortless and save a lot of time.
Using an integrated attendance tracking software doesn’t just save you time by keeping track of attendance, it can also automatically assign grades for participation in interactive questions and assignments. The student responses are captured automatically and graded for the students to access anytime. You can also integrate an attendance tracking tool with your learning management software to allow teachers to export grades easily.
2. Streamline lecture prep
Using an attendance tracker app allows teachers to populate their lecture material with a wide range of interactive questions specifically designed to challenge every student. The teacher or lecturer can use basic questions, multiple choice questions, fill-in-the black, video assignments and much more to effectively evaluate each learner during the course. A great attendance tracking system allows the students to access all their course materials and assessments online, ensuring the student’s success. This improves course delivery and understanding for the student.
3. Accurate analysis of student’s understanding
Virtual attendance tracker software allows the teacher to embed polling questions between topics to create an interactive lecture plan. Instructors can sync attendance tracking and the lecture plan so that students are only allowed to move to the next lecture once they attempt polling questions of a certain topic. These polls accurately gauge the student’s comprehension and understanding of the topic. You can analyze the student responses using visual graphs and heat maps to gauge the students.
4. Improved parent-teacher communication
Teachers can easily use an attendance tracker app to communicate with parents about their kid’s attendance. Some virtual attendance tracker software can be used to send notification to parents about student attendance behavior and performance. This is helpful for students with chronic absenteeism behavior issues, as it allows the parent to reach out and have a picture of what their kid’s day really looked like, such as the number of classes attended and what they can expect from every class.
5. Class never ends
With attendance tracking the educational experience never ends after a lecture. An instructor can assign virtual slides and offline assignments for students to keep learning even after the lecture. In addition, an instructor can upload important course materials to the cloud for students to download and study at any time.
6. Using an attendance tracker app means decreased paperwork and high level of accuracy
Using pen and paper as a way of attendance tracking is outdated. Modern technologies, such as an attendance tracker app, stores the attendance records in a cloud system. With the papers it is time consuming and there is always a possibility of losing the documents and human errors due to the hectic attendance calculation process, but with a visual attendance tracker software all the records will be stored in the system, as well as the cloud. Having a cloud storage option makes it easy for educational institutions and teachers to check records at any time of the day without having to look for a particular book to review records.
7. Report generation with the help of an attendance tracker
Reports are an essential aspect in the learning process. The progress and attendance reports of students can be generated automatically and sent directly to parents when using an attendance tracker app and sent directly to the parent. Instructors don’t have to worry about paperwork or any tedious analysis. The software produces an accurate and well analyzed report that you can mail and share anywhere and anytime you want right from the software.
8. Secure tracking and monitoring across multiple campuses
Educational institutions come in different sizes, but they all require a high level of security. All the students’ data is collected and stored in a secure cloud database. It is impossible to manipulate this database. Teachers can only view their students’ attendance stats, but they cannot change them. The students also cannot change their attendance records or grades.
Furthermore, the push notification to parents about their kid’s absence or any other issue helps in maintaining proper student care. Parents will know everything about their kid’s education, helping in the disciplining of the student too.
In Conclusion
The aforementioned points explain how a virtual attendance tracker can help education institutions and their students. It is a pretty significant school management tool that all hybrid learning institutions should consider to start using, especially in an era when hybrid learning is getting so popular.
Remote learning can be such a challenge both for learners and teachers. This is mainly due to the distractions when away from school and lack of motivation on the students’ side to remain consistent and disciplined even when there is no one to hold them accountable. Many students lose track of time, while others completely give up on the way.
Remote learning has become the norm over the past few months, but some students are still not used to the idea. Luckily, there are some studying tips that teachers and lecturers can give to their students to help them stay on the right track. Here are 3 important tips to consider:
1. Encourage Students to Engage in Presentations
Studying from home is already boring as it is, and you do not want to make the situation worse by giving students long lectures and no opportunity to express themselves during the learning sessions. The best way to keep them motivated and to look forward to each lecture is to let them interact with presentations. For example, you can set up questions and ask them at the end of the lesson or let them ask questions when they do not understand. Reflect on every session or even let the students teach each other. The goal is to keep the class lively just as it would if they were studying from school, and there is no better way to do so than through interactions.
2. Encourage Students to Create a Routine
Students can quickly lose focus because they do not have anyone to supervise them while at home. Some feel like they can start learning at any time of the day and log out of the session whenever they don’t feel in the mood of studying. Planning a daily routine accompanied by goals provides students with a sense of predictability. Teachers and lecturers should help them to schedule for learning and help them commit to it. With this, they will avoid other unnecessary activities during class hours. On top of that, it’s recommended to use attendance tracking software, which is not only meant to monitor students and ensure that they are all present during online classes, but also it’s a great way to help them keep studying consistently and concentrate on materials that they learn. Encourage them to incorporate attendance tracking solutions for a seamless process. While this might sound restricting, it will help them to be at the right place at the right time. This ensures that they do not slack behind.
3. Let them Move at their Own Pace
The best part about remote learning is that students can move at their own pace, something that they barely enjoy when in a traditional classroom set up. Every student is different, and while some are fast learners, others need more time to grasp the same concept. Encourage them to incorporate both live and asynchronous sessions. The latter allows students to go back to the videos and screencasts for personal revision. This way, if they did not understand a concept during live lessons, they have time to do it during their free time.
Final Thoughts
Now more than ever, students need help to remain focused while learning from home. They can easily feel overwhelmed and unmotivated, but these tips will make things much easier for them. They should also ask for help whenever they encounter obstacles in their learning process.
Schools and colleges have had to change their usual methods of delivery due to the Cocid-19 global pandemic. With these changes, the old system of operation is not enough to handle all the scenarios arising from unforeseen changes. More and more schools are adapting remote learning technologies by implementing online classrooms to compliment the face to face learning.
Online learning is helping education institutions to conduct classes without any obstacle posed by covid-19 and the instructors and lecturers are learning more advantages of online learning that were not known before.
Along with the advantages, school administrations and teachers are faced by some challenges. Attendance tracking and management is one of the crucial challenges. How do teachers ensure regular attendance of all the students? And even if attendance is achieved, how do you track the attendance quickly?
Here are ways to easily track attendance easily in both online and offline classrooms.
1. Manual attendance
One way you can track attendance is by taking manual records. You can do this through pen and paper. However, this process will take up some time that should have been otherwise used for productive learning. And if you are taking note of only the absent students, the process can become really complicated. The experience is also difficult from offline classes, a student can drop out in online class and you might not notice. As a result you can try a management record which accurately records the student attendance without wasting a lot of time.
2. Through student logins
If you are conducting an online class through video conferencing platforms, then this could be an easy way for you to check which students did or didn’t check-in for class. Most of these platforms require students to sign-in with their students email and password for them to access class. Once they log in, their details are automatically captured and backed. Once you finish the class you will be able to get a complete list of students who were present in the lecture. The advantage of this method is that it is impossible to have proxy attendance since only one user can sign in at a time. The disadvantage is that students can drop out at any time and their attendance will still be recoded. Some platforms can provide you with the duration the student was present in the lecture.
3. Randomized Q&A sessions
Randomized question and answer sessions can help you gauge if your students are paying attention in class and also prevent them from dropping off mid-lecture. In an offline classroom you can set a qr code for every question and answer session that a student has to scan with an app on their phone to help you track attendance. This will make students eager to listen to your lecture and take notes during the class.
The thought of having a randomized question and answer session also prevents the students from having to drop off because if they miss the questions they will be marked as absent for that particular class. The only disadvantage is that it requires students to have qr code scanners on their phones and to have a strong internet connection.
4. Online polls
Most teachers find it harder to keep track of students in virtual class than in an offline class. Students are easily distracted in a home environment plus they don’t have that physical proximity to each other to maintain constant focus. As a result, some students might be present for an online class, but at night not actually be concentrating on anything that is being taught.
To ensure concentration, you might provide your students with an interactive learning experience that will make them pay attention. This is true for both online and offline classrooms. The overall grade of the student is tied to their participation and accuracy when answering the polls. This provides your student with an incentive to concentrate during class. It is also a great way to help online lecturers to make two-way communication with their students.
5. Student attendance tracking software
With recent advancement in technology, teachers and instructors can use student attendance tracking systems for both online and offline classrooms. This feature provides profiles for each student and tracks the classes they check-in to. It can also analyze and calculate students’ performance and their attendance habits. It is the most accurate way to track attendance because it eliminates proxies.
You can use the qr code feature provided by the software to track CAT participation, where a student must scan a unique qr code with their phones before sitting for a cat to prevent proxies, where another student sits for a CAT on a friend’s behalf. Tracking software also allows you to add timing for submitting CATs and assignments. This ensures students do the assignment within the stipulated duration.
6. Feedback forms
Feedback forms are a great way to capture attendance of students as they check-in to the leaning platforms. You can create forms and share with your students for self-reporting of attendance with a timestamp. Your students will fill the form and the date and time will be automatically captured by the platform, mainly google form. The form is only sent to students who have signed in to class using their specific qr code. You can make the form as simple or as detailed as you want. Forms can prevent proxy attendance to a certain extent.
Conclusion
There are several methods one can think of when tracking attendance in online and offline classrooms. Some schools are grading students based on attendance by using accountability based on work done during class. It is good practice to keep track of student’s attendance. Consider the above mentioned tips on how to easily track students online and offline.
The development of virtual tools driving the education sector from administration and enrolment to examination and graduation has been pivotal in moving forward education sustainable development goals. With the emergence of attendance taking apps, tracking learners has not been left behind either.
Online learner attendance and tracking apps give learners and teachers the diversity they need in undertaking coursework. These virtual trackers had done away with conventional and bulky paperwork attendance taking methods used before, which were not only time-wasting but expensive as they needed huge loads of paper and stationery.
To safeguard data, attendance taking apps operate within the legal frameworks that define privacy and data protection at the countries where they are used. The online attendance taking and learner tracking is the true definition of classroom efficiency. Below is a perspective of the most outstanding features that bring the best out of attendance taking apps.
Applicability
The attendance tracking app is designed to suit users whether they be in the classroom, conference, a meeting, or a group event. This tool has a customizable interface fitting the corporate world, the public, mining, institutional and industrial attendance data record tracking needs.
Import and Export Attendance Data with Ease
By just a simple click, you get to import your list of students and classes while taking attendance for each. This is an undertaking a teacher or an event organizer can carry from anywhere globally. A teacher enjoys the liberty of getting a learner’s data into and out of the system during the entire attendance tracking process.
The data import and export algorithm has been built, so schools easily access and enter data and allow users to experience easy switching to another tool if they felt the given attendance taking app doesn’t meet their data management needs.
Manage Parents, Learners and Teachers Relationship
The top attendance taking apps have an option for teachers to interact with the respective kin to the learners in messages and emails. It is likely to sync learner-teacher-parent data. Teachers can share information on learners’ progress, projects, absenteeism, and any related vital tracking information with an integrated messaging system.
Save Time
With this fluid flowing attendance management app, learners and teachers find it easier managing time. In more developed apps, the interface is a precursor with quick options where teachers can verify the overall hours learners have been physically present in the classrooms and elsewhere.
Protect your Data with Precision
The legal frameworks guide all online-based attendance tracking apps in countries where they are developed. This means that any breach that may result in loss or fraudulent manipulation of data can be costly and punitive. The offended parties have the leeway to pursue litigation in escalated scenarios of a breach.
This is one huge motivation behind the reason the attendance taking apps have a closed-loop permission mechanism. Only verified users are allowed to enter at a certain time. This applies to learners and teachers too. These apps have total control over conflict of interest between involved parties. The data protection feature eases identity authentication, and students can submit their attendance over their smartphones.
Improve Efficiency
The best attendance tracking tools have an established system architecture. Centralized servers make the process of record-keeping more flowy and coherent. They facilitate data collection, storage and attendance records analysis. Most online attendance taking apps have been built to deliver real-time attendance data whenever prompted, as well as timely status tracking. This is one of their time-saving features.
Save Costs
An organization avoids unbudgeted costs of overpayment, tardiness, and time abuse by teachers with an online attendance tracking tool. Teachers can only be paid for the time they taught. Teachers can only evaluate learners by the time they’ve been present in the physical or virtual classroom.
Embrace Flexibility
The NCOV19 pandemic brought the best out of us. These hard times helped innovators to soar higher in their creativity and utilize importance online attendance tracking tools to keep up with the ever-changing education sector. No one may know what may meet the world next, in the form of uncertainty and being prepared can never be wished away.
With these online attendance taking apps, it becomes effortless for teachers, learners, and parents to interact in an electronic tracking ecosystem. This is a huge reprieve in times of uncertainty.
Effectively Manage Workflow
Aspects of payroll workflow, performance review and leave management are seamlessly managed via efficient online attendance taking apps. For institutions, especially e-based attendance taking has revolutionized data visibility from learners registering courses to paying school fees.
Utilize the Appraisal and Performance Evaluation Feature
Teachers and learners can never go unrewarded as their performance is outlined in the online attendance tracker biometric database. It is easy to follow-up progress. Teachers have an easy time identifying which learners need special attention and which ones may need minimal supervision.
Teachers can conduct examination and appraisals via the app too.
Verify Certification and Compliance
Miscues marred convention attendance taking regarding the loss of data and its retrieval. With an online attendance tracking solution, it became easy to certify correct data from users. Data by learners who may intentionally give wrong information is promptly put under check.
Governments have come up with very elaborate regulatory frameworks, checks and balances that govern massive data in institutions and costly ramifications ensue incases of unscrupulous use of electronically generated attendance data. Institutions must carefully manage online attendance taking apps to infringe on individual party privacy rights.
Certified and compliant online attendance tracking apps must meet the stipulated conditions envisaged in the data protection and privacy laws to minimize potential litigation by the responsible authorities.
I am confident this article will help users familiarize themselves with outstanding features of a well-designed online attendance taking app ecosystem.
In the 21st Century, the education sector globally has undergone several critical milestones in realizing future sustainable development goals to include integrated information management systems in schools. These are the fundamental reasons why automated student tracking is not a huge surprise.
The electronic student attendance management system is on course to give data control by doing away with manual processes and paperwork that would be time-consuming and cumbersome. Teachers have the liberty to monitor how students utilize their time in the classroom quickly.
This brainchild has emanated sequentially from the urge to solve the loss of information that results from handling many students in schools manually. Most schools have incepted the online student tracking model, especially as a precursor to efficiency and effectiveness in evaluating students’ performance concerning their classroom attendances.
The following is a discursive approach to the benefits of this data management system.
Time-Saving
Teachers utilizing the automated online student tracking systems no longer worry over time as this is a fluid flowing mechanism that does away with manual paperwork and closely following students. The interface presents a quick menu in elaborate apps where teachers can easily scrutinize the overall hours students have attended different courses. In the conventional system, teachers have to peruse massive amounts of paperwork to arrive at data relating to a particular student.
Data Protection and Accuracy
In this system, teachers eliminate the avenues of error because the attendance tracking apps have intricate features like voice recognition and real-time location data conveyance, which indicate a student identity. As such, students can no longer mark attendance for their missing classmates. No fuss or muss, and leeway for wrong information submission is entirely avoided.
The data protection feature establishes fluent identity authentication, and students can submit their attendance over their smartphones.
Productivity and Efficiency
Most online student attendance tracking apps have efficient system architecture with several intertwined components. Smartphone apps are used for both students marking attendance and teachers conducting the process.
Distributed servers are used to collect, store, and analyze attendance records submitted from students ’smartphones. In the electronic attendance data management app, there’s a precise real-time status tracking of leave requests.
Cost Saving Economics
For teachers specifically, the student attendance tracker regulates payment in relation to the amount of work done. Therefore, teachers can only be paid for the hours they’ve taught. Students can only be awarded for the hours they’ve attended classes. Online attendance management systems have solved issues relating to teachers’ reporting, absenteeism, time abuse, tardiness, and overpayment.
Effective Management of Workflow
For teachers in the private sector, an integrated attendance management app is such a heaven sent. It provides excellent visibility of all data easing the payroll workflow, performance review and leave management for schools. Most attendance management solutions are built up with integrated notification and alert permissions, enabling schools to approve a request for leave and early departure by teachers.
These apps have eliminated the herculean task of manual scheduling. Within seconds, these systems help manage work allocation, schedules, and keep track of shift swaps for teachers. It enables users to forecast workloads, resources, and budgets.
Flexibility
Amid the hard-hitting COVID-19 pandemic blow, there is no better time to automate online student attendance tracking solutions that have been so quintessential and outstanding in data management. In schools across the globe, students and teachers would never have physically interacted, throwing the future of education at the verge of compromise. With these attendance management apps, it became easier for teachers, students, and schools to centralize their classrooms by virtual attendance.
The importance of attendance management apps could not be better pronounced than it is currently, the world over. Schools could efficiently track teaching time using smartphones, the internet, swiping technology, biometric terminals, and desktop readers.
Configuration
Schools can choose attendance management systems that suit their needs considering their work nature and policies in place. Electronic attendance apps can be integrated with any third-party attendance hardware like swipe biometric, as explained above, capturing GPS-based attendance with mobile configurations.
Recording of Absenteeism Related Data
Efficient attendance management apps come in handy when making evidence-based decisions arising from students’ and teachers’ absenteeism. Teachers can record the reasons for absence by students in schools. Management can monitor the reasons for late reporting by teachers.
They can, too, monitor the reasons for absence by teachers in escalated scenarios. Conventional paperwork attendance monitoring required students to fill lengthy forms. These forms were cumbersome, consuming necessary spaces in offices as well as consuming time.
Lean Data Entry
In these integrated attendance management systems, there is room for just in time data entry. This saves cloud-space as only relevant school, teacher, and student attendance data can be entered or accessed at a specific time.
Again, only the required data is printed. In previous attendance monitoring models, teachers and students were exposed to colossal data handling mechanisms even when they just needed an iota of information. They had to peruse loads of documents to enter and access data.
Security
Most automated online attendance apps have linked-up home and office security solutions like RFID and biometric based systems that ensure total protection for essential user data. They prevent infringement, imposition, and control permissions for and by users.
Teachers can easily undertake auto-calculation of leave and reward points accrued. They present students and teachers with increased security and confidentiality, utilizing role-based permissions to users.
Compliance
Inaccurately kept records can cost schools a lot of money, especially in overtime payment, and violate labour governing laws, resulting in expensive litigation. Schools are centrally controlled by specific policies implemented from time to time by regulatory authorities. Quality assurance in education revolves around performance by teachers and students with the frequency both interact. Trade unions may capitalize on wrong attendance information, for instance, to defend their legal course in situations where they may feel teachers, staff and schools are being abused.
An attendance system integrating payroll simplifies the process for regulatory authorities to undertake their mandate.
With these tremendous benefits, it’s easy for schools to choose the best comprehensive attendance management application that provides a seamless workflow. Most of these apps are one-stop-shop that offers convenience, security, and efficiency while handling a vast attendance data record.
